If I find myself early for a meeting, I check the JP call list and make calls. I might decide to update the list some evening and ask Bryan to make a bunch of cultivation calls the next day. Here’s the awesome part: since the notebook and notes are all shared, we keep these notes updated throughout the day and week without having to send email every time a list is updated. We have notes for our proposal hot list, a JP call list, a Bryan call list, a list of potential blog posts, topics for the Matrix Missive newsletter, etc. The Matrix Group notebook is where my new biz team manages tasks and priorities. This way, no more going home to say “I went to Target” and Maki says “oh, shoot, I needed x, I wish I would have known you were going.” So I can go to the list and buy whatever is on the list. Since the Target list is a shared list, we both maintain it throughout the week. I usually have a list of things to buy but Maki might have things he needs as well. This notebook is shared between me and Maki and here’s how we use it. We have a to do list for the house, a Target list, a Giant list, a CVS list, a list of books to check out from the library, etc. The Kato-Pineda notebook is where Maki and I have notes for all the thing we need to do at home and personally. I then use tags to further categorize my notes. I then create notes for to-do items, notes from a meeting, things I need to remember, etc. I use Evernote by creating notebooks for the major buckets in my life: Matrix Group, Kato-Pineda and JP personal. Evernote For All Tasks and DetailsĮvernote is the best note-taking, reminder app I’ve ever used. Love, love, love what this consolidated calendar view has done for my sanity. So on any given day, I can see that: it’s John Smith’s birthday, it’s a dress down day at school, I have 3 work appointments, Maki has a ham radio meeting and there’s a cub scout pack meeting at night. My iPhone even magically brings in birthdays from Facebook and the US holidays from Google. I use my iPhone to view a consolidated calendar that includes my work calendar and ALL of my Google calendars. This calendar shows all school days off, class activities to which parents are invited, dress down days, short school days, etc. Here, we post all pack and den events (including event details and directions), monthly meetings, cub scout service opportunities, etc.įinally, by pure luck, the room parents for my son’s classroom had also set up a Google calendar. Next, we got the cub scout troop to create a Google calendar. We’ve shared this calendar to our entire family plus my assistant. We post every single family event and deadline in the Kato-Pineda calendar: playdates, birthday parties, dentist appointments, date night, dinner party at home, Maki’s parents’ trip to Japan, when my older son doesn’t have school, when the nanny is on vacation, yada, yada. Maki and I set up a Kato-Pineda calendar in Google calendar. If you have a Gmail account, you have Google Calendar. With help and nudging from my husband, Maki, here is what I’ve done. Over the last year, I’ve been working to take back my calendar and task list. Something had to give and I needed a better system. I was trying to manage tasks in my email, voice mail, company IMs (instant messages), company intranet and regular mail. I was getting emails from the school, from my son’s room parents, and from the cubmaster about upcoming events and deadlines. My work calendar was fine it was the school stuff that was out of hand. Like most busy working people and parents, I can get overwhelmed by the many people, tasks and appointments vying for my attention throughout the day.
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